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Privacy Collection Statement

Avance Clinical Candidate Privacy Collection Statement

This Candidate Privacy Collection Statement (which should be read in conjunction with Avance’s Privacy Notice) sets out how Avance Clinical collects, uses, shares, and protects your personal information during our recruitment and selection process.

In completing your application, you consent and agree to the provision, collection, storage, and use of your personal information in accordance with this Statement and warrant that all information provided is correct, accurate, and not misleading or deceptive.

What personal information do we collect?

The personal information we collect from you is information you directly provide to us, including the information included in your application, and any other information or opinion about you that you subsequently provide to us as part of the recruitment process, whether it is in written form or given verbally. Such personal information may include, for example, your contact details (such as your name, telephone number and email address) and recruitment information (such as your application form and CV).

We may also collect sensitive personal information about you – but only with your consent and only where this is strictly necessary to assess your suitability for the role for which you have applied. For example, we may collect:

  • records of criminal convictions in order to perform security background checks if you are successful with your application;
  • details relating to your working rights within the country where the role will be based.

Why do we collect personal information?

Your personal information you provide to us will be used only for the purpose of assessing your suitability for employment and recruitment purposes. These purposes include:

  • assessing you for a position or positions with Avance Clinical
  • contacting you about recruitment procedures and conducting interviews;
  • assessing whether you are suitable to progress to each stage of the recruitment process for a vacant position;
  • verifying your identity and other details and conducting police checks;
  • storing your information for future job opportunities; and
  • contacting you with information regarding your current application or about other job opportunities that may be suitable for you in the future.

If we cannot collect your personal information relevant to your application, unfortunately we will not be able to assess your application.

If you provide personal information to us about another person (for example, your referee), you must have their prior consent to do so.

How do we collect personal information?

In most cases, we collect personal information directly from you. We may also collect personal information about you from third parties such as referees, recruitment agencies, online recruitment and talent marketplace platforms or service providers that conduct pre-employment screenings and assessments during the recruitment process.

Who do we provide your personal information to?

Your personal information (including sensitive information where applicable) will be accessible to employees of Avance Clinical who are involved in the recruitment process and may be shared with third parties as part of the recruitment process, including:

  • your referees (or the organisations they represent);
  • third party service providers who supply services to Avance Clinical to manage your online application or conduct criminal checks, conduct cloud-based video interviewing and assessments, reference checking, psychometric testing or other pre-employment screening processes;
  • recruitment agencies or other third parties acting on our behalf during the recruitment process;
  • law enforcement agencies to verify whether you have a criminal record;
  • educational or vocational organisations to verify your qualifications; or
  • our related entities.

These third parties may collect, hold, use, and disclose personal information in the provision of recruitment services to Avance Clinical but are also bound by confidentiality and privacy obligations.

Do we disclose your personal information outside of the country where you reside?

Avance Clinical may collect, or sometimes disclose, personal information from, or to, entities outside of the country in which you reside for the purposes listed above.

Your personal information may be stored in facilities or systems owned and operated by Avance Clinical, or by local third-party providers that we engage for these purposes. We take reasonable steps to ensure:

  • prospective staff and contractor personal information stored on our controlled systems is secure against unauthorised access; and
  • any third-party providers we engage to perform services involving handling personal information have appropriately secure systems to protect from unauthorised access.

If you accept an offer of employment by us, your information will become part of your employee records. If you are unsuccessful, we may continue to retain and use your information for the purposes of talent pooling, contacting you in relation to future roles or to perform market research.

How can you access your personal information and seek correction of such information?

You are entitled to access and seek correction or deletion of any personal information that we may hold about you. We prefer that any requests for access to your personal information, or any requests to update, correct or delete your personal information in relation to recruitment activities, be in writing outlining the details of your request.  Such requests can be sent via email to our Careers Page and will be responded to as soon as reasonably possible.

We will remove or deidentify your personal information from our internal database and systems on request. Otherwise, we will only retain your personal information for as long as we need it and only for the purposes it was collected, or to meet our regulatory and legal obligations.

How can you report a breach of your privacy?

If you believe your privacy has been compromised, please email our Privacy Officer (privacyofficer@avancecro.com) and a member of our team will get in touch with you as soon as reasonably possible.

If you believe that we have not dealt with your concerns in a satisfactory manner, you may lodge a complaint with your local privacy regulator.

How can you contact us?

If you have any questions about your privacy, or if you would like a printed copy of this privacy collection statement or our privacy policy, please email us at privacyofficer@avancecro.com.

For website use only:

Avance Clinical may update this privacy collection statement from time to time to ensure we meet our obligations. Any changes will be updated on this page.

This Candidate Privacy Collection Statement was last updated on 02 May 2024.